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Schedule proposed on coverage,
contracts and remaining hours. You approve.

Ordinoo prepares the week's schedule on expected covers, respecting contracts, rest days, holidays and target labor cost. You correct and approve; swaps are requested with a voice message and resolve themselves.

Book a demo What it respects
Proposed on expected coversContracts, rest days and holidays respectedSwaps with a voice message
Schedule, week of the 12th6 people · target 30%Proposal
MonTueWedThuFriSatSun Mark kitchenday off11-1517-2317-2317-2411-2411-16 Sarah kitchenday off17-2311-1517-2317-2417-24day off Luke FOHday off18-2312-1518-2318-2412-2412-16 Julia FOHday off12-1518-23day off18-2418-2412-16 Elena FOHday offday off18-2312-1518-24?12-16 Paul barday off10-1517-2317-2317-2410-2410-16
Dinner coverage—okokokok− 1ok
148 hours, projected labor cost 0.0% · one person short on the front of house Saturday eveningApprove
Saturday evening, front of house: one person short210 covers expected
Elena 6–12 · remaining hours okExtra from the pool
Elena has 12 remaining hours and Monday off: it respects her contract and rest days.
Today

The schedule gets made on Sunday evening, on WhatsApp.

An Excel sheet, a WhatsApp group, and someone asking for a swap after the sheet has gone out. Nobody checks the remaining contract hours, the rest days, the fact that on a rainy Saturday you do 178 covers, not 210. The schedule goes out, and costs what it costs.

  • Two hours on Sunday

    To redo a sheet that changes on Monday.

  • Contracts and rest days from memory

    You find out the remaining hours from the pay stub.

  • Disconnected from covers

    Same people on a packed Saturday and an empty one.

This week's schedule
Versions of the sheet4
Swaps requested on WhatsApp9
Elena's remaining hours?
Sunday, 10:30 PMStill on the schedule
What it respects

Six constraints, all at once.

A schedule proposed by Ordinoo respects coverage on expected covers, contract hours, required rest, requested holidays, target labor cost and each person's skills. It's the part that never comes together by hand.

What it respects, before proposingHealth inspection
Coverage per servicePeople per department, on expected covers
Contract hoursFull time, part time, on call: never over
Rest days and breaks11 hours between one shift and the next, one day a week
Holidays and unavailabilityThe ones requested by phone, already in
Target labor costThe 30% you set, per week
SkillsWho can work the kitchen, who the bar, who closes

It proposes, you correct and confirm.

The schedule comes out complete on Wednesday for the following week. You look it over, move whatever you want, and every move is rechecked against the six constraints. When you approve, everyone receives it on their phone.

  • On Wednesday for the following week

    With covers forecast from history and bookings.

  • Every change rechecked

    If you move Elena and she goes over her hours, it tells you right away.

Swaps

A swap is requested with a voice message, and resolves itself.

Elena can't make Saturday: she says so with a voice message from the front of house. Ordinoo finds who can cover without exceeding hours, rest days and labor cost, proposes the swap, and when you say yes the new schedule is already on everyone's phone.

  • A voice message, not a sheet to redo

    Whoever asks for a swap speaks, doesn't type.

  • The swap respects the constraints

    If there's no solution, it says so, and proposes an extra.

From the front of house, Thursday 5:40 PMVoice message
"I can't make Saturday, I've got something on. Can Julia take it?"Elena · FOH
Julia is already on the front of house Saturday 6–12. I can put Luke 12–12 in Elena's place and move Julia to lunch: coverage ok, remaining hours ok, rest days ok. Labor cost for the week 29.9%.
BeforeElena 6–12 · Julia 6–12 · Luke 12–12
AfterJulia 12–4 · Luke 12–12 · Paul on the front of house 7–11
That works.Marta · owner
The swap is in the schedule, and everyone has it on their phoneConfirm
The week

From the proposed schedule to the labor cost on target.

The schedule isn't a sheet: it's the forecast of your staff cost. Proposed on expected covers, corrected by you, changed with a voice message, closed with clock-ins. And on Monday you know whether you hit the 30%, instead of hoping.

  • Proposed on Wednesday

    With the following week already in hand.

  • Changed by voice

    Without redoing anything.

  • Closed with the number

    The real labor cost, on Monday's report.

The week, in numbersIt's written
Wed 7Proposed schedule: 6 people, 148 hoursOn expected covers, 844 for the weekproposed
Wed 7Approved with one changeElena 6–12 Saturday: rest days and hours okapproved
Thu 15One swap from Elena's voice messageResolved in 40 seconds, schedule resent to everyoneswap
Sun 18Clocked: 146 hours out of 148Clocked in from the phone, 0 overtimetime clock
Mon 19Labor cost 29.8%: target hitSaturday at 30.4% instead of 34.1%: the five-person front of house workedclosed
Twenty minutes

Let's build next week's schedule together

We load your staff's contracts, set coverage and target, and look at the first proposed schedule: change whatever you want, then approve it. Free and no strings attached: if it's not for you, we'll tell you ourselves.

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  • Your staff's contracts
  • The first schedule, proposed
  • Corrected and approved by you
Where it continues

Where the schedules go.

Cost analysisThe labor cost the schedule projects.Daily reportYesterday's labor cost.AI assistantsWho prepares the schedule.
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