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Every vendor, with their prices
and their rules.

The profile builds itself from the invoices: price list updated with every document, delivery days, minimum order and channel. Who costs you more and who's going up, you see before reordering.

Book a demo Who's going up
Price list updated from invoicesDays, minimum and channel respectedPrice increases flagged right away
Vendors14 active Price listDocuments
Green Valley Produce LLCEIN 36-4521098 · Chicago · 2 deliveries a week · $1,840 a month
Tue · Thu minimum $120 WhatsApp 30 days
ProductLatest priceOver 90 daysFrom Peeled tomatoes #10$4.20/cs+ 8%invoice 341 Zucchini$2.10/lb=Packing slip 1142 Lemons$2.90/lb+ 16%Packing slip 1142 Potted basil$1.10/ea− 4%invoice 341 Arugula$6.40/lb=invoice 329
Order 91 · 4 linesSent on WhatsApp Tuesday at 6:10 PMconfirmed
Packing slip 1142 · 4 linesPhotographed Thursday at 8:04 AM, one different price1 to review
Invoice 341 · $612.40Arrived Monday at 2:14 AM, one line on hold$18.50 on hold
Due 8/21 · $593.90Moved by 7 days, message sentin the payment schedule
Price list built from 14 invoices and 23 packing slips, not by hand
Today

You know the vendor, the software doesn't.

You know by heart that Green Valley delivers on Tuesdays and wants WhatsApp, that Hillside has a $120 minimum, that Miller has gone up twice. But it's all in your head and on three phones: when you're not there, nobody knows.

  • In one person's head

    If she's not there, the delivery gets missed.

  • Prices never updated

    The price list in the master record is the one from two years ago.

  • Nobody knows how much they weigh

    Who costs you more, and whether they're going up, you find out at year-end.

Active vendors
In the address book14
With an updated price list2
Up in the last 90 days?
Missed deliveryHillside's minimum not reached
Where it comes from

The vendor is born from the first invoice.

You don't fill in a master record. The first invoice brings the company name, tax ID, payment terms and the first products with their prices. Ordinoo opens the profile and asks you only the two things an invoice doesn't say: delivery days and minimum order.

First invoice from a new vendor02:14
From invoice 12 · Hillside Dairy
Company nameHillside Dairy Co.
EIN01455780591
Payment60 days from invoice
4 linesfresh mozzarella, ricotta…
Vendor profile, created on its own
VendorHillside Dairy
CategoryDairy
Payment60 days
Price list4 products, 4 prices
To ask youdays and minimum
You add only what the invoice doesn't say

Four fields the invoice already knows.

Company name, tax ID, payment terms and the products with their prices come from the document. The price list updates itself with every subsequent invoice; what's left for you are the vendor's rules, learned once.

  • From the invoice inbox

    Even the vendor you used only once.

  • You set the rules

    Days, minimum, channel: and from there the orders respect them.

Their rules

Days, minimum and channel: you set them once.

Every vendor has their habits. You write them once in the profile and from then on the orders respect them on their own: they go out on the right day, above the minimum, in the format they want.

  • Delivery days

    You order today, you already know when it arrives and when you have to send.

  • Channel

    WhatsApp, email or PDF: you choose per vendor, not per order.

See how orders go out
Hillside Dairy's rules2 to set
Delivery daysMonTueWedThuFriSat
Minimum order—
Channel for ordersWhatsAppEmail
Payment60 days from invoice
From here on every order to Hillside goes out on Thursday for FridaySave
Price increases of the last 90 daysFrom invoices
Green Valley Produce · lemons2.50 → $2.90/lb, in two steps+ 16%
Miller Meats · pancetta16.80 → $19.60/lb, weighs 1.2 points of food cost+ 17%
Green Valley Produce · peeled tomatoes #103.90 → $4.20/cs+ 8%
Olive Grove Oils · extra-virgin olive oil 1 gal7.30 → $7.90/gal, second increase in a month+ 8%
Every price increase with the dish it affectsCompare
Lemons: who else sells them to yousame Thursday
Green Valley Produce$2.90/lb
Sunrise Produce$2.40/lb
On 8 lb a week− $4.00
Move the lemons to Sunrise ProduceReport to Green Valley
Who's going up

When a vendor raises prices, you know right away.

The price list updates itself with every invoice, so increases can't hide: you see who went up, by how much, and which dish pays the price. And if you also buy the same product from someone else, the comparison is one tap away.

  • Price increase per product

    With the history of the last 90 days.

  • The dish that feels it

    Pancetta goes up, the carbonara drops below margin.

  • Switch or report

    Switch vendor or send the message: you decide.

How much they weigh

You know who costs you more, and whether they're going up.

Reconciled invoices give you this too: how much you spend with each vendor, what percentage of raw materials it is, and who's growing. When you negotiate, you come with real numbers, not a hunch.

  • From invoices, not from orders

    What you actually paid, month by month.

  • Who's growing

    A vendor that weighs 23% deserves a phone call.

  • Updated overnight

    The month builds itself, invoice after invoice.

How much each vendor weighs, AugustIt takes shape
Miller Meats$6,24023%
Green Valley Produce$4,61017%
Northline Distribution$3,88014%
Hillside Dairy$2,99011%
Prairie Mills$1,8707%
9 others$7,33028%
Ingredients$0100%
Miller is a quarter of the spend: that's where an increase weighs
Twenty minutes

Bring us a vendor's invoices,
let's see what happened to the prices

We connect the invoice inbox and open the profile of one of your real vendors: today's price list, the increases over the last few months, and who to compare them with. Free and no strings attached: if it's not for you, we'll tell you ourselves.

Book a demo Write to us
  • We connect the invoice inbox
  • The profile of a real vendor
  • The price increases of the last 90 days
Where it continues

Where vendors are needed.

OrdersThe rules the orders respect.InvoicesWhere the price list comes from.ProductsThe same product, several vendors.
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