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The invoice arrives overnight.
In the morning you know whether to pay it.

Vendor invoices come in by email or from the vendor portal, get broken down line by line and compared with the packing slips you signed. What adds up is payable; what doesn't is put in front of you, with the amount.

Book a demo How it compares them
From the invoice inbox, nothing to enterCompared with packing slips and ordersMonth-end package for your accountant ready
Invoices that arrived last nightMarta's TrattoriaReading
VendorLinesAmountAgainst the packing slips
Green Valley Produce · 341August 5 to 110$612.401 line with no packing slip
Hillside Dairy · 87Dated August 70$212.00covered
Prairie Mills · 1209Dated August 80$184.50covered
Northline Distribution · 5580Dated August 90$396.00covered
Miller Meats · 2210Dated August 100$268.00covered
0 invoices out of 5 match the packing slipsOpen the line
Invoice 341, line 7: peeled tomatoes #10 × 1 cs$18.50
Ordered10 cs
Delivered (packing slip 1142)9 cs
Invoiced10 cs
Hold the lineAccept anyway
The rest of the invoice stays payable: you hold only what doesn't add up.
Today

The invoice gets paid, and that's that.

It arrives in the invoice inbox, the accountant downloads it three months later, and in the meantime you've already paid it. Nobody compared it with the packing slip, and prices different from the agreed ones slip through.

  • Read at quarter-end

    By the time you spot the price increase, you've already paid it three times.

  • Never compared with the packing slip

    A case invoiced but never delivered costs as much as one delivered.

  • The accountant gets a box

    Invoices, packing slips and receipts to put back in order, by hand.

August invoices
Received38
Compared with the packing slips0
Paid with wrong lines?
Downloaded in NovemberWhen the accountant asks for them
Nothing to enter

It comes in from the invoice inbox, it comes out as lines.

You connect the invoice inbox once. From then on every vendor invoice arrives on its own, gets broken down line by line, and from every line come the vendor, the product and the updated price.

Last night, 2:14 AMTax portal
Arrived0vendor invoices, by email or vendor portal
Broken down into0lines: product, quantity, price
Updated0prices in the vendors' price lists
No manual entry, no scanning

Every line updates three things.

The vendor, if new. The product, if it wasn't there. The price, always: this is where the real price list comes from, the one you then use to check packing slips and calculate food cost.

  • Tax portal connected

    Even last night's invoices, without you downloading them.

  • One catalog, many vendors

    The same peeled tomatoes from three vendors stay one single product, with three prices.

Line by line

You pay for what arrived, not for what's written.

Every invoice line looks for its signed packing slip line. Where it finds it, it's covered. Where it doesn't, or finds a different quantity, it puts it in front of you with the amount: you hold that one line, and the rest of the invoice stays payable.

  • Covered

    Quantity and price match the signed packing slip.

  • To hold

    With the difference in dollars, ready for the credit memo.

See how it reads packing slips
Invoice 341 against the packing slipsComparison
Invoice 341 · 11 linesGreen Valley Produce, August 5 to 11$612.40
Packing slip 1142 · 4 linesSigned August 6 at 8:04 AM—
Packing slip 1151 · 6 linesSigned August 9 at 7:52 AM—
Line 7 · peeled tomatoes #10 × 1 csLooking for a packing slip that covers it…—
10 lines out of 11 coveredHold the line
Due dates in the next 14 days4 due dates
Cash on 8/14$9,800
8/12Northline Distribution · 5580Drinks, 30 days$396.00covered
8/14Green Valley Produce · 341On the 14th cash drops below the minimum$593.90Move by 7 days
8/16Payroll taxesIRS$4,120.00fixed
8/20Hillside Dairy · 87Dairy, 60 days$212.00covered
It proposes moving, it doesn't pay: you make the transfer
Before it's due

It tells you when to pay, it doesn't pay for you.

Due dates come in from the invoices and line up with the expected cash. If a date pushes the balance below the minimum, Ordinoo proposes what to move, by how much, and with which vendor. The transfer stays yours.

  • On expected cash

    Sales, fixed due dates and vendors, thirteen weeks ahead.

  • With the message ready

    If you move a payment, the vendor hears it from you, not from a delay.

Month end

The accountant gets a file, not a box.

On the first of the month the package is already done: reconciled invoices, daily sales, credit memos requested and cost centers. You download it or their office receives it, in the format they already use. Month-end questions drop to zero.

  • Everything reconciled

    Every invoice with its packing slip and its order.

  • Already by cost center

    Kitchen, bar, front of house: without classifying anything by hand.

  • The Agent prepares it

    On the night of the 31st, without you asking.

August packageIt gets prepared
01 Sep38 vendor invoicesAll reconciled with packing slips and ordersready
01 Sep31 POS closesDaily sales, already totaledready
01 Sep2 credit memos requested$18.50 to Green Valley, $42.00 to Millerpending
01 SepCost centers assignedKitchen, bar, front of house, generalready
07:30Month-end package for your accountantOne file, downloadable or sent to their officeready
Twenty minutes

Bring us an invoice from August,
we'll compare it with your packing slips

We connect the invoice inbox, watch the invoices come in on their own and take a real one: together we see which lines add up and which don't. Free and no strings attached: if it's not for you, we'll tell you ourselves.

Book a demo Write to us
  • We connect the invoice inbox
  • We take a real invoice
  • We compare it with your packing slips
Where it continues

Before and after the invoice.

Packing slipsThe packing slips that cover the invoices.Daily reportThe day's spend, from invoices.AI assistantsWho does the comparing overnight.
Talk to us