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Every line in its cost center,
without you sorting it.

Kitchen, bar, dining room, general: every invoice line ends up in the right center by itself, worked out from the vendor, the product and the document. When in doubt it asks you once, and learns.

Book a demo How it decides
Assigned every night from invoicesWhen in doubt it asks, then learnsCost and sales by department, side by side
Last night's lines, by cost center5 invoices · 35 linesAssigning
Invoice lineAmountCost centerConfidence Peeled tomatoes #10 × 10Green Valley Produce · 341$42.00Kitchen · ingredients— Lager 12 oz × 4 csNorthline Distribution · 5580$116.00Bar · drinks— Napkins 33x33 × 6 pkMetro Supply · 12$19.20Dining room · consumables— Pancetta × 9 lbMiller Meats · 2210$78.40Kitchen · ingredients— Degreaser 1.3 gal × 2Ecolab · 88120 · new vendor$31.80By you— Electricity, JulyCity Power & Light · 2033$1,240.00General · utilities—
0 lines of 35 assigned by itselfYou decide
Degreaser, Ecolabnew vendor
General · cleaningKitchen · consumablesDining room · consumables
It asks once: from here on Ecolab goes by itself.
Today

Costs get sorted by the accountant, their way.

Invoices end up in accounts that serve the financial statements, not you: “purchases of goods”, “services”, “utilities”. You don't know what the kitchen costs compared with the bar, how much the dining room weighs, what's changed. And sorting them by hand would cost an afternoon a week.

  • Accounting categories

    "Goods purchases" doesn't tell you whether it's meat or beer.

  • Sorting by hand

    35 lines a night, nobody does that.

  • One total, no department

    The bar could be losing money, and you wouldn't see it.

July's invoices
Lines412
Sorted by department0
What the bar costs?
One afternoonA week, to do it by hand
How it decides

Vendor, product, document: three clues, one center.

It works out the cost center from who's selling, what they're selling and what kind of document it is. When in doubt it asks you, once: the answer becomes a rule and that vendor's next invoice goes by itself.

How it decides4 rules
From the vendorMiller Meats → KitchenEverything they sell goes to kitchen, ingredients
From the productBeer, wine, coffee → BarEven if the vendor also sells produce
From the document typeUtilities and fees → GeneralElectricity, gas, rent, software
Learned just nowEcolab → General · cleaningFrom an answer of yours: it applies to the next invoices
The rules come from your answers: you give them once

You decide the centers, it places the lines.

Kitchen, bar, dining room, general: or the ones you use, per location too. Inside every center, the nature of the cost: ingredients, consumables, utilities, staff. It's the structure the P&L and the dashboard then read.

  • Your own centers and natures

    Set up once, even different per location.

  • Confidence declared

    Below 90% it asks you, above that it goes on its own.

Over the month

Every center with its cost, and its sales next to it.

At month end, without sorting anything, you see what the kitchen costs, what the dining room costs, what the bar costs. And since POS sales are by department too, you know who earns and who doesn't: not one total, three P&Ls.

  • Costs by center

    From reconciled invoices, every night.

  • Sales by department

    From the POS: the bar sells drinks, the kitchen sells dishes.

See the P&L
Costs by center, AugustIt takes shape
Kitchen$31,24048%
Dining room$13,18020%
Bar$10,64017%
General$9,15015%
Total costs$0100%
The bar costs 17% but takes 22%: it's the center that earns the most
One line, four places

The right line in the right center makes everything else add up.

The cost center isn't an accounting label: it's what makes the P&L, the dashboard and the reports readable. If the pancetta ends up in the kitchen, the kitchen's cost is true, the food cost is true, the morning comment is true.

  • From the invoice

    Every line, every night.

  • To the P&L

    By center and by type.

  • To the morning report

    With the why, not just the number.

One invoice line, the whole journeyIt's written
02:14Invoice 2210, Miller MeatsPancetta 9 lb, $78.40read
02:14Kitchen · ingredientsRule: Miller → Kitchen, confidence 99%assigned
03:30P&L: kitchen ingredients + $78.40August, updatedaccounted
03:31Carbonara food cost: + $0.21 per portionThe same pancetta, in the recipefood cost
07:30In the report: “kitchen + 4% on July, it's the meat”One line, four right places, no manual sortingreport
Twenty minutes

Bring us a month of invoices,
let's see what the bar costs

We connect the invoice inbox and in one night the lines get split by center. The next morning you know what every department costs, and what it earns. Free and with no commitment: if it's not for you, we'll tell you ourselves.

Book a demo Write to us
  • We connect the invoice inbox
  • One night of assignments
  • Costs and sales by department
Where it continues

Where the cost center goes.

P&LWhere centers become margin.DashboardDepartments at a glance.InvoicesWhere the lines come from.
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